Stall Holder Applications

Terms and Conditions

INVITATIONS & ATTENDANCE

Attendance as a stall holder is by invitation only. Submission of an application form does not equate to an invitation but is rather an expression of interest in attending. Successful stall holders will be issued a separate invitation.

Bookings are limited due to space restrictions. First priority is given to existing stall holders. New stall holders will be assessed and placed as space permits and a waiting list will be created for those who are not able to be initially accommodated. Stall holders placed on the waiting list will be advised and will be informed as soon as possible should a place become available.

All stall holders inside the venue must attend and be open for trading from 9am - 4pm both days. No packing up is to occur before 4pm on Sunday.

All stall holders must set up within the boundaries of their designated area and must consider the safety of themselves, other stall holders and patrons, ensuring their set up does not pose any safety risks. Stall holders must adhere to any information or requirements provided by the organisers in relation to fixtures and fittings for their stall including marquee type.

Site allocation is at the organisers discretion and will not be negotiated at the time of set up.

Stall holders are expected to display their work in an inviting way and are expected to behave in a respectful and professional manner towards each other, members of the public, organisers (The Flying Gecko Project) and their representatives.

Public walkways must be always kept clear.

Security of a stallholder’s stock, produce, equipment, cash, and personal effects is the responsibility of the stallholder.

Stallholders are expected to always act in a professional manner.

Stallholders are expected to comply with any reasonable request made by the organisers in relation to the good order, safety and management of the fair.

Further information and instruction is provided in the stall holder handbook. The content of the handbook must be complied with as part of attendance at the fair.

Waste Management

Stallholders are required to remove all excess rubbish.
Rubbish bins provided are for the public and not to be used to dispose of waste arising from your stall including food truck waste, packaging or damaged or broken items – please take it with you.
At the end of trading hours, the stallholder is required to clean their space and remove any broken racks, coat hangers, shelving, baskets, or accessories.
We encourage using eco-friendly bags such as recycled paper or enviro bags

Online Directory

Listings on the online directory at the discretion of the organisers
Generally, the directory is for stalls that have booked or attend the fair.
This is a complimentary service we provide to our fair community included in your stall fees.

ITEMS FOR SALE

All craft sold at the Green Ant Christmas Craft Fair must be of high quality and be substantially stall holders own work, or the work of a collective that is represented by a member at the craft fair.

It is expected that at least one person who is directly involved in the making, art or craft will be present at all times during trading. This allows members of the public to interact with and ask question of the artist/crafter/maker. The Green Ant Christmas Craft Fair exists to provide an outlet for local artists, craftspeople, makers and creatives. While we strive for 100% locally handmade, we accept that in the digital age, two-dimensional art is increasingly being printed onto pre-made items such as cards and magnets and other items. We must move with the times and allow a certain amount of this kind of product into the fair, provided the artwork used is original and was created by the stall holder, as would be expected with a fine art print. It is a fine line, but acceptance of this kind of work does not give right of way for products designed in Australia but made elsewhere without significant intervention by the designer in the making or altering of the item.

If you are unsure of whether some of your items for sale are suitable, please ask in advance of the craft fair.

If you are found to be selling goods that do not comply you will be asked to remove them from your stall. Refusal to do so or providing misleading information to craft fair organisers will result in the cancellation of your stall and the possibility you will not be invited to attend in future.

Stalls selling food, cosmetics (including soaps) or therapeutic goods must have relevant insurance and a copy of this must have been provided to The Flying Gecko Project prior to the event.

The Flying Gecko Project is not responsible for loss, theft, breakages or damage of any product or display or personal belongings brought into the venue.

Intellectual Property Disputes

We do not get directly involved with any disputes between stallholders relating to the intellectual property rights. By participating in the Green Ant Craft Fair you agree that the details of any such disputes shall be confidential information for the duration of the fair (with the exception of you seeking legal advice).

Further, you must endeavour to resolve any disputes through your own independent means with the other party, whether that be a stallholder or otherwise. To avoid any disruptions to the fair, if any disputes with other stallholders arise, we ask that you deal with these matters outside of trading hours.

We are committed to encouraging creative endeavour and original products and safeguarding intellectual property rights. Should a dispute arise relating to products sold at the fair (or related marketing material), while we will not adjudicate in relation to that dispute, we reserve the right to request that a stallholder remove the products or items for sale which are in dispute from display and not trade with the products for the remainder of the market trading hours

STALL FEES & PAYMENT

Upon acceptance stall holders will be required to pay a 20% non-refundable deposit within 10 days to secure their stalls. The balance of payment will be due one calendar month prior to the holding of the fair. If there is an issue with you paying by this date please let organisers know as soon as possible. Failure to pay by the due date or by an agreed date will result in your site being surrendered and allocated to another craft person on the waiting list. All stall holders must have paid stall fees in full before commencement of the fair, without exception.

Shared Stalls:

Potential stall holders wanting to share stalls must both apply individually and applications must clearly state intention to share a space and with whom.
You must both hold your own insurance as necessary

CANCELLATION AND REFUND POLICY

The Flying Gecko Project has the right to cancel the event due to security/safety concerns including COVID-19 public health orders, structural malfunctions or weather conditions.

As much notice as possible will be given should cancellation be required. Should the event be cancelled The Flying Gecko Project will endeavour to reschedule the event for the next practical date and time. The Flying Gecko Project will not be liable for any loss of resources (equipment, staff etc.) if a cancellation or postponement decision is made.

There are general costs, advertising costs, permits and many hours that go into the event that we cannot offer full refunds for reasons outside of the organisers control.

If we cancel:

Should the event be cancelled due to reasons of emergency, danger, weather conditions, thunderstorms, severe wind, heatwaves, safety, health concerns (this includes COVID19), or other reasons that are not in reasonable control of the The Flying Gecko Project organisers, then we offer will offer a 80% refund of your stall fee.

If you cancel:

No refunds/credits or transfers will be given for site cancellations where less than two weeks notice is given prior to the date of the event.

Termination of Invitation

The Flying Gecko Project reserve the right to terminate an invitation should a stall holder:

Not comply with terms and conditions
Commit a criminal act at the fair
Fail to attend and set up in a reasonable time before trading hours
Fail to behave in a manner that complies with fair etiquette
Be found to have submitted a misleading applications and items for sale are not quality or pre-approved
Any other disorderly conduct as determined by The Flying Gecko Project

The Flying Gecko Project respects our customers privacy and is committed to protecting your personal information. As an Australian organisation we are bound by the Privacy Act 1988 when collecting, using, holding, handling and transferring any personal information provided to us. We have practices, systems and procedures in place to ensure we protect your personal information.

The information we collect includes but is not limited to:

Full Name, Email Address, Address and Mobile Number.

The above information can only be accessed by authorised The Flying Gecko Project owners.

How we use your information:

To carry out event communication and administration. Mobile numbers are only used to contact stallholders quickly or in the case of an emergency. We will not sell or rent your personal information to third parties - ever.

How do we store your information and for how long:

The Flying Gecko Project retains your information until all of our legal and or tax obligations have expired and or we no longer need the information for the purpose we collected it. Your information may be stored in a physical format or as electronic data, however, we will take the necessary steps to destroy it.