OPENING STATEMENT

 

The Green Ant Christmas Craft Fair is a premier event showcasing Craft, Art, and Design.

Your application’s quality is a significant factor in determining your invitation to the fair. Priority will be given to stallholders who can clearly demonstrate the quality and uniqueness of their products. A compelling elevator pitch, ‘story’ or description about your work will also strengthen your application.

Please note that previous participation does not guarantee acceptance in this year's fair.

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INVITATIONS & ATTENDANCE

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**Invitation-Only Participation**

 Attendance as a stallholder is by invitation only. Submission of an application form does not constitute an invitation but expresses an interest in participating. Only those selected will receive a formal invitation to the fair.
 

**Space Limitations and Waiting List**  
 Due to space restrictions, not all applicants can be accommodated immediately. Applicants whose work meets the criteria but cannot be placed initially will be added to a waiting list. You will be notified if you are on this list and informed promptly should a place become available.
 

 **Trading Hours and Early Pack-Up Prohibition**  
 All stallholders are required to be present and open for trading from 9:00 AM to 4:00 PM on both days of the fair. Packing up prior to 4:00 PM on Sunday is strictly prohibited. Stallholders who pack up before the designated closing time will forfeit their eligibility for future participation in Green Ant Craft Fairs.

**Setup and Safety Requirements**  
Stallholders must set up within their designated area and ensure that their setup does not pose any safety risks to themselves, other stallholders, or patrons. Compliance with all requirements and guidelines provided by the organizers, including those related to fixtures, fittings, and marquee types, is mandatory.

**Site Allocation**  
 Site allocation is at the sole discretion of the organizers and is non-negotiable at the time of setup.

**Professional Conduct**  
  Stallholders are expected to display their work in a professional and inviting manner and to conduct themselves respectfully towards fellow stallholders, the public, and the organizers (Hannah Swales & Matthew Simmonds) and their representatives.

 

**Public Walkways**  
 Public walkways must be kept clear at all times.

 

**Security**  
Stallholders are responsible for the security of their stock, equipment, cash, and personal belongings.

**Compliance with Handbook**
 All stallholders must adhere to the guidelines outlined in the stallholder handbook, which is considered essential reading. Please review the handbook thoroughly and direct any questions to us via email prior to the event.

By participating in the Green Ant Christmas Craft Fair, you agree to comply with these terms and conditions.

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Waste Management and Cleanup Policy

**Responsibility for Waste Removal**  
 Stallholders are required to remove all waste generated by their stall. The public rubbish bins provided are not to be used for disposal of stall-related waste, including food truck refuse, packaging materials, or damaged items. All such waste must be taken off the premises by the stallholder.

**End-of-Day Cleanup**  
 At the conclusion of trading hours, stallholders must ensure that their designated area is thoroughly cleaned. This includes the removal of all items such as broken racks, coat hangers, shelving, baskets, and any other accessories. Additionally, any tape or other markings used to delineate the stall area must be removed.

**Eco-Friendly Practices**  
 Stallholders are encouraged to utilize eco-friendly bags, such as those made from recycled paper or reusable enviro bags, in an effort to support sustainable practices.

Compliance with these policies is mandatory. Failure to adhere to these requirements may affect future participation in the Green Ant Christmas Craft Fair.

 

Intellectual Property Disputes Policy

 

 **Non-Involvement in Disputes**  
The Green Ant Craft Fair does not engage in disputes between stallholders related to intellectual property rights. By participating in the fair, you agree that any such disputes will remain confidential for the duration of the event, except when seeking legal advice.

**Resolution of Disputes**  
 You are required to resolve any intellectual property disputes independently with the other party involved, whether a fellow stallholder or another party. To prevent disruption to the fair, any disputes with other stallholders should be addressed outside of trading hours.

**Product Removal**  
While we do not adjudicate intellectual property disputes, we are committed to supporting creative endeavors and protecting original products. If a dispute arises concerning products or marketing materials displayed at the fair, we reserve the right to request the removal of the disputed products or items from display. You will be required to cease trading with these products for the remainder of the market trading hours.

By participating in the Green Ant Craft Fair, you acknowledge and agree to these terms regarding intellectual property disputes.

ITEMS FOR SALE

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Product and Stallholder Guidelines for the Green Ant Christmas Craft Fair**

**Quality and Originality**  
 All goods sold at the Green Ant Christmas Craft Fair must be of high quality and predominantly created by the stallholder or a collective represented by the stallholder. At least one person involved in the creation of the products must be present at all times during trading hours to interact with the public and answer questions.

 **Local and Australian-Made Goods**  
 We prioritize goods that are locally made, designed, and created. We do accept Australian-made and imported goods under specific conditions. Your application must detail the skill and creative process involved in producing your goods. Simply stating that you designed the item is insufficient; you must describe how your skills are applied in the creation process.
 

**Modifications to Imported Goods**  
If your product includes imported components, it must have undergone significant modification, demonstrate substantial skill in its design, or, in the case of visual arts, prominently feature your own work.

**Selling on Behalf of Others**  
 Stallholders are not permitted to sell goods on behalf of other artists or makers. If you wish to share a stall space, both parties must submit separate applications with full details of their businesses. Failure to comply with this requirement will result in disqualification from the fair.

**Compliance with Standards**  
Stallholders are responsible for ensuring their products meet relevant safety and labelling standards. The Green Ant Christmas Craft Fair is not liable for non-compliance with these standards.

**Prohibited Goods**  
 The sale of offensive, illegal, prohibited, counterfeit, or unauthorized goods, including those bearing trademarks without proper licensing, is strictly forbidden. Stallholders must ensure their products do not infringe on any third-party intellectual property rights, including those of other stallholders and businesses.

**Pre-Sale Approval**  
 If you are unsure about the suitability of any items for sale, seek clarification before the event.

**Non-Compliance Consequences**  
 If you are found selling non-compliant goods, you will be required to remove them from your stall. Continued non-compliance or misleading information may lead to the cancellation of your stall and affect future invitations.

**Insurance Requirements**  
Stalls selling food, cosmetics (including soaps), or therapeutic goods must provide relevant insurance documentation to The Green Ant Craft Fair prior to the event.

 **Liability**  
 The Green Ant Christmas Craft Fair is not responsible for loss, theft, breakages, or damage to any products, displays, or personal belongings brought into the venue.

By participating, you agree to adhere to these guidelines.

 

STALL FEES & PAYMENT

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​Payment and Shared Stall Guidelines

 **Payment Due Date**  
Payment for your stall is required by 13th OCTOBER 2024.

**Late Payment**  
 If you anticipate any issues with meeting the payment deadline, please inform the organizers as soon as possible. Failure to pay by the due date, or by any agreed-upon extended date, will result in your stall being forfeited and allocated to someone on the waiting list.

**Full Payment Requirement**  
All stallholders must have paid their stall fees in full before the fair commences. No exceptions will be made.

Shared Stalls**  

  - **Application Process:**

Both stallholders wishing to share a stall must submit individual applications. The intention to share a space and the name of the other stallholder must be clearly stated in the applications.
 

 - **Insurance:**

Both parties must hold their own insurance as required.

By adhering to these guidelines, you ensure a smooth and orderly process for all participants.

 

CANCELLATION AND REFUND POLICY

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Refunds for Cancellation

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• Event Cancellation: If the event is canceled due to circumstances beyond our control (e.g., emergency, weather, safety, health concerns), a 50% refund of your stall fee will be offered.

• Stallholder Cancellation: No refunds, credits, or transfers will be provided for cancellations made less than two weeks before the event.

 

Termination of Invitation The Green Ant Craft Fair reserves the right to terminate an invitation if a stallholder:

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• Fails to comply with terms and conditions

• Commits a criminal act at the fair

• Fails to attend and set up within a reasonable time before trading hours

• Behaves unprofessionally or does not adhere to fair etiquette

• Submits a misleading application or sells non-compliant items

• Engages in other disorderly conduct as determined by The Green Ant Craft Fair

 

Such termination will result in ineligibility for a refund.

 

PRIVACY POLICY

The Green Ant Craft Fair is dedicated to protecting your privacy and adheres to the Privacy Act 1988. We have implemented rigorous practices, systems, and procedures to safeguard your personal information.

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Information Collected

We collect personal information necessary for event administration, including but not limited to:

• Full Name

• Email Address

• Address

• Mobile Number

 

Access to this information is strictly limited to authorized personnel only.

 

Use of Information

Your personal information is used solely for event-related communication and administration purposes. Mobile numbers are used exclusively for urgent contact or emergencies. We do not sell, rent, or otherwise disclose your personal information to third parties.

Storage and Retention

We retain your personal information only for as long as necessary to fulfill legal and tax obligations or for the purposes for which it was collected. Your information may be stored in physical or electronic format. We will take appropriate measures to securely destroy your information once it is no longer needed.

Access to Information

Only authorized Green Ant Craft Fair personnel have access to your personal information.

By participating in the Green Ant Christmas Craft Fair, you acknowledge and consent to the collection, use, and storage of your information as described in this policy.